How To Manage Office 365 Access Without Hindering Owner Confidence

Are your powers users confident about the security of their content in Teams? A constant point of contention for power users are uninvited guests or unfamiliar users found within an Office 365 group, team, or site the power user owns. This persistent issue negatively impacts adoption and needs to be addressed. Surprisingly enough, SharePoint admins usually wind up being one of the root causes. Let’s investigate why.

Currently, in SharePoint Online, support staff with the SharePoint Administrator role must grant themselves Owner rights before they can access a site, team, or modify group membership. Admins that perform this action show up on the modern permissions display panel and in the O365 group causing concern amongst the site owners who quickly feel that they have no control over the access of their content. 

So what are these admins up to? 

Most SharePoint setups today use this method to perform system maintenance. In some cases, support may be performing a change request or resolving an issue.

6 Steps To Secure Access

These headaches can be alleviated by one Office 365 Group, a few updates, and a little scripting. Just follow the below steps:

  1. In the Office 365 Admin Center, create a “SharePoint Administrators” Office 365 Group and add all your SharePoint Support staff to it as “members” (Owner rights don’t seem to be as effective in this scenario).
  2. Request temporary Global or User Management Administrator rights.
  3. Run a PowerShell script to add “yourself” as an owner to all group connected SharePoint sites (Requires Global or User Management Administrator rights). 
  4. Add “yourself” as an owner to all other Team and Communication sites (not group connected) via the SharePoint Admin Center: https://[TenantName]
  5. Run another PowerShell script to add the “SharePoint Administrators” Office 365 Group to the “Site Collection Administrators” section of all sites.
  6. Run a final PowerShell script to remove your personal account’s access from the sites and the Office 365 Groups minus the “SharePoint Administrators” Office 365 Group.

That’s it! Your support staff now have Full Control access to all sites so that they can perform their daily duties without:

  • Disrupting the end-users by showing up in the Owners section and/or Office 365 Group.
  • Needing to add and remove themselves to make SharePoint changes.

Likewise, you can and should use this same process in tangent with a “SharePoint Service Accounts” Office 365 Group. Otherwise, whenever your Flow or analysis service account or job needs to access something, it will take additional steps to manually grant it access.

The Final Touch

Make adding these groups part of your manual and/or automated site creation process.

Interested in diving deeper on secure internal and external collaboration? Reach out to our team here to set up a free consultation call.

Microsoft Ending Support

Today marks the end of the road for 2 old friends at Microsoft, Windows Vista and Exchange 2007.  Both have reached end of support with Microsoft and you should be off of them long before now.

For those of you that may be unaware, Microsoft defines “end of support” as: End of support refers to the date when Microsoft no longer provides automatic fixes, updates, or online technical assistance. This is the time to make sure you have the latest available update or service pack installed. Without Microsoft support, you will no longer receive security updates that can help protect your PC from harmful viruses, spyware, and other malicious software that can steal your personal information. For more information go to Microsoft Support Lifecycle.


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In the current economy, many businesses across the globe are seeking alternatives to costly data backup methods. A popular solution to costly backup methods is cloud backup, which works well as a strategy for business continuity planning and disaster recovery. Data backup and storage in the cloud means that the cloud service provider takes responsibility for costly backup hardware and redundancy methods. The company seeking cloud storage pays a monthly subscription fee, which is based on the amount of backup and storage which is required.

In order to successfully backup and store data in the cloud, you must choose a reliable provider that has a track record for using multiple backup servers, advanced security, and immediate access and recovery in the event of a disaster. A lot of companies prefer to pursue the best of both worlds by combining the speed of local backup with the security of cloud backup. This concept is known as hybrid backup and is more cost effective than tape methods and other offsite storage methods.


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The security of today’s information systems go far beyond the general protection measures that were once considered to provide ample security against intrusion.For many companies that are implementing new technologies one of the top priorities during the planning phase is security. There are many different aspects that define the overall security of a company’s infrastructure, one of which is patch management.



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When you apply regulatory compliance to IT, the regulations apply to two different aspects of company operations which include the internal requirements for IT and compliance standards that are set forth by external entities.  Both types of regulatory compliance affect IT company operations and can potentially restrict (more…)

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One of the biggest advantages to Active Sync is the change in infrastructure that would take place in your environment.  Less hardware is actually required to run Active Sync, instead of maintaining a stand-alone server as is required for a Blackberry server, you run Active Sync from your Exchange server.

Active Sync allows you to (more…)

Password Management

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So how about making a list of all your passwords?  Maybe a post-it note on your monitor, or on a piece of paper that you hide under your keyboard.  This sounds pretty clever but (more…)

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In the last few years small businesses have become (more…)